The procure-to-pay (P2P) process starts when goods or services are required and ends with payment for said goods and services. The process is essential to keeping things running smoothly

The Process Flux of Procure to Pay Unifying Systems and Processes

Hard to have a single and integrated source of accurate data for supplier and business data.

The silos create inefficient processes that are error-prone and manual, such as handling everything on paper invoices, which ends up costing the organization more money in additional labor costs

Lack of Governance and Compliance

Governance and compliance of procurement processes tend to be inflexible. The key principle of spend preapproval is often viewed as unwanted, which results in non-contracted spending and ad-hoc purchases

PO exchange leaves an opportunity for error and misplacement

  • Paper processes fail to consider the impact on the employees who must go around getting approval signatures from one or more people.
  • Because of how many hands the papers must go through.
  • The process takes time and costs more money

Spaghetti POs

All purchase orders almost are not in one place, this becomes an unclear authority on company spending. And this leads to more blurry views when that is also connected to company cards and expense claims.

The Automation of the Procure-to-Pay Process

A strategic and well-planned P2P process automation has the capacity to:

  • Increase spend visibility.
  • Improve control measures.
  • Cut back on costs.

Digitize and centralize P2P from the start

Instead of manually filling out paper purchase reports, scanning them or entering the data by hand, and then emailing them to those responsible around the company

Finally, the benefits of PO automation

  • A real-time view of committed spending.
  • A clearer process for employees.
  • More visibility for finance teams.
  • One source of truth.
  • Time-saving, and fewer errors.